In the quest for increased efficiency, productivity, and sustainability, businesses are constantly seeking innovative solutions. One way to achieve these goals is by transitioning to a paperless office. A paperless office is an environment where traditional paper-based processes are replaced with digital alternatives. By embracing this transformation, businesses enjoy numerous benefits such as cost savings, enhanced productivity, streamlined workflows, and reduced environmental impact. Sounds pretty great, right? Here are some of our recommendations for how to become a paperless office to experience these advantages yourself.
5 Implementations for a Paperless Office
1. Document Automation
Manual paper-based processes are time-consuming and prone to errors. By implementing document automation solutions, you streamline document creation, distribution, and storage. Automated workflows eliminate the need for printing and physical document transportation, saving time, and resources.
2. Contract Management
It’s time to streamline the tedious task of managing contracts and legal documents. Contract management services digitize your contract processes, including electronic signature capabilities, digital contract storage, and automated tracking and reminders. When you eliminate the need for printing, signing, and storing physical contracts, you significantly reduce paper usage and improve efficiency.
3. Department Optimization
Between a business’ different departments, there’s a lot of data to handle. More often than not, this data is inefficiently stored and managed as paper documents. That’s where department optimization comes in. Trusting a professional to optimize your data handling allows you to improve workflow by finding the best document solutions for your company and reducing paper waste.
4. Cloud-based Document Storage
Storing physical documents takes up valuable office space and requires significant time and resources for organization and retrieval. On the other hand, cloud-based document storage allows for centralized and secure digital storage. This not only reduces the clutter of physical documents but also provides easy access and robust document security.
Cloud-based document storage is a game changer for those wanting to take steps to becoming a paperless office.
5. Mobile Document Access
With the increasing flexibility and mobility in the workplace, accessing documents on-the-go has become essential. Mobile document access solutions enable employees to access, edit, and share documents securely from their smartphones or tablets. When your workforce has mobile capabilities, you reduce the need for printing and physical document transportation.
Join the Paperless Office Revolution with Kraft
At Kraft, we have a proven track record of helping businesses achieve their goals of becoming paperless offices. Able to facilitate all the implementations above, we’ve empowered numerous organizations to streamline their workflows, improve efficiency, and reduce paper dependency. In fact, implementing Kraft solutions is known to save businesses up to 40% on document related costs.
If you’re ready to pave the way toward a paperless office, our team of experienced professionals is ready to help. Embark on your paperless office journey with the confidence that you have a trusted expert by your side. Contact us today to learn more about how we can help you kick your paper dependency and embrace a more efficient, sustainable, and digitally-driven future.