Leasing printers can be a smart choice for businesses of all sizes. By opting to lease, companies can avoid hefty upfront costs and enjoy predictable monthly payments. This arrangement allows for better budget management, especially for small businesses or startups with limited capital.

Leasing also offers flexibility. Businesses can easily upgrade their equipment as technology advances, ensuring they always have the best tools for their needs. This adaptability is crucial in today’s fast-paced business environment. Moreover, leasing often includes maintenance and support, reducing downtime and ensuring consistent performance.

In contrast, purchasing a printer involves significant initial investment and the risk of obsolescence. When you buy a printer, you’re responsible for its upkeep, repairs, and eventual replacement. Therefore, leasing can be a more efficient and cost-effective solution, offering both financial and operational benefits. 

Best Printer Models to Lease in 2024

Why Lease a Printer?

Cost Efficiency

One of the primary advantages of leasing a printer is cost efficiency. Unlike purchasing, leasing requires lower upfront costs. This is especially beneficial for small businesses that need to manage their cash flow carefully. Instead of a large one-time payment, leasing spreads the expense over monthly installments. These predictable payments make budgeting easier and free up capital for other essential investments.

Moreover, leasing often includes the cost of maintenance and repairs, which can save businesses from unexpected expenses. By leasing, you can avoid the high initial cost and still get access to high-quality, multifunction printers that can handle scanning, copying, and printing needs.

Flexibility and Scalability

Leasing offers unparalleled flexibility and scalability. As your business grows, your printing needs may change. Leasing allows you to upgrade to more advanced models without the financial burden of purchasing new equipment. This adaptability ensures your business remains equipped with the latest technology.

In addition, leasing contracts often come with flexible terms. Whether you need a short-term lease for a project or a long-term lease for ongoing operations, there are options to suit your needs. This flexibility makes leasing an attractive choice for businesses that experience seasonal fluctuations or rapid growth. 

Factors to Consider When Leasing a Printer

Print Volume and Speed

Before leasing a printer, it’s crucial to assess your business needs, particularly print volume and speed. Consider how many pages your business prints per day or month. High-volume environments require robust printers that can handle large workloads without compromising on speed. For instance, a laser printer or a multifunction printer might be ideal for businesses with heavy printing demands. Conversely, a small office might do well with a more modest all-in-one printer that balances speed and functionality.

Features and Functions

When selecting a printer to lease, examine its features and functions. Does your business need color printing or is monochrome sufficient? Do you require duplex printing, scanning, or fax capabilities? Multifunction printers can handle various tasks, from printing and copying to scanning and faxing, all in one device. This can streamline operations and save space. Additionally, consider whether the printer supports network connectivity, mobile printing, and other advanced features that can enhance productivity and convenience.

Maintenance and Support

Another critical factor is the maintenance and support included in the lease. Most leasing agreements come with service contracts that cover repairs and regular maintenance. This can significantly reduce downtime and ensure your printer remains in optimal condition.

Check the terms of the service agreement to understand what is covered and how quickly support is provided. Reliable support is essential to keep your business operations running smoothly. By leasing, you can benefit from professional maintenance without incurring additional costs. Above all, choose a leasing provider known for excellent customer service and support.

Top Printer Models to Lease in 2024

Best Overall Printer Models

When it comes to leasing, choosing the best overall printer models can significantly enhance your office’s efficiency and productivity. Here are a few standout options:

  1. HP Color LaserJet Pro MFP M479fdw
    This all-in-one printer is a top choice for many businesses. It offers printing, scanning, copying, and faxing capabilities. With a print speed of up to 28 pages per minute (ppm) and a monthly duty cycle of 50,000 pages, it’s designed to handle high-volume tasks effortlessly. It also supports wireless printing, making it versatile for various office setups.
  2. Canon imageCLASS MF743Cdw
    Known for its robust performance and reliability, this printer delivers vibrant color prints at 27 ppm. It includes a 5-inch color touchscreen, making navigation intuitive. Additionally, it features an automatic document feeder (ADF) that supports double-sided scanning, saving time and reducing paper usage.
  3. Brother MFC-L8900CDW
    This model is praised for its high-quality output and speed. It prints at 33 ppm and comes with advanced security features, making it ideal for businesses that handle sensitive documents. Its flexible connectivity options and low cost per page make it a cost-effective choice.

Comparison Chart:

Printer ModelPrint Speed (ppm)Monthly Duty CycleFunctionsConnectivity
HP Color LaserJet Pro MFP M479fdw2850,000Print, Scan, Copy, FaxWireless, Ethernet
Canon imageCLASS MF743Cdw2730,000Print, Scan, CopyWireless, Ethernet
Brother MFC-L8900CDW3360,000Print, Scan, Copy, FaxWireless, Ethernet

These models stand out for their blend of speed, functionality, and reliability, making them excellent choices for various business environments. 

Best Printers for Small Businesses

Best Printers for Small Businesses

Small businesses often have unique needs and budgets. Here are some of the best printers tailored to these requirements:

  1. Epson EcoTank ET-4760
    This printer is perfect for small offices looking to save on ink costs. The EcoTank system uses refillable ink tanks instead of cartridges, significantly reducing the cost per page. It offers printing, scanning, copying, and faxing, with a print speed of 15 ppm for black and white, and 8 ppm for color.
  2. HP OfficeJet Pro 9015
    This all-in-one printer is compact yet powerful, ideal for small spaces. It prints at 22 ppm for black and white and 18 ppm for color. The printer includes a 35-page ADF, auto-duplexing, and supports mobile printing through HP Smart app.
  3. Brother HL-L2350DW
    This monochrome laser printer is a budget-friendly option for small offices that need reliable and fast printing. It prints at 32 ppm and supports duplex printing. Although it’s a single-function printer, its low cost and high performance make it a great choice for businesses that primarily print text documents.

User Reviews and Ratings:

  • Epson EcoTank ET-4760: Users appreciate the low ink costs and high print quality, though some mention the initial setup can be tricky.
  • HP OfficeJet Pro 9015: Highly rated for its robust feature set and ease of use, with users praising its compact design.
  • Brother HL-L2350DW: Known for its reliability and speed, users find it an excellent value for money, especially for high-volume text printing.

These printers combine cost-effectiveness with essential features, making them ideal for small businesses. 

Best High-Volume Printers

For large enterprises, high-volume printers are essential to handle extensive printing needs. Here are some top models:

  1. Xerox VersaLink C405/DN
    This multifunction printer excels in busy office environments. It offers print speeds of 36 ppm and a monthly duty cycle of 80,000 pages. Its robust security features and easy cloud integration make it suitable for large enterprises.
  2. Canon imageRUNNER ADVANCE DX C3730i
    This printer is designed for high-volume use, with a print speed of 30 ppm. It features advanced document management and finishing options, making it a versatile choice for large businesses. Its intuitive interface and powerful performance ensure it meets the demands of a busy office.
  3. Konica Minolta bizhub C360i
    This model stands out for its excellent print quality and fast speeds, up to 36 ppm. It offers a variety of finishing options, including stapling and booklet creation. The bizhub C360i is built for high productivity and seamless integration into your office workflow.

Performance and Reliability

These models are designed to handle large workloads with minimal downtime. Their high-speed printing, robust build quality, and advanced features make them reliable choices for businesses that need consistent performance. 

How to Choose the Right Printer Model for Your Business

Assessing Business Needs

Choosing the right printer starts with assessing your business needs. Identify the primary use cases for the printer. Do you need high-speed printing for large documents, or are you focused on high-quality color prints for marketing materials?

Consider the volume of printing your office does daily and monthly. For instance, a high-volume office might benefit from a multifunction printer that can handle extensive tasks like printing, copying, scanning, and faxing. Smaller offices or home offices might prioritize a compact all-in-one printer that fits into tight spaces yet offers diverse functionalities.

Budget Considerations

Balancing cost and functionality is crucial. Start by determining your budget for leasing a printer. Look for models that offer the best features within your price range. Consider the total cost of ownership, including maintenance, toner, and ink cartridges. Leasing can help spread out these costs, making it more manageable.

Compare the leasing terms and conditions from different companies to ensure you get the best deal. Additionally, factor in the cost per page, which can vary significantly between models. This can help you choose a printer that offers the best value for your money without compromising on essential features.

What People May Also Ask

What are the advantages of leasing a printer over buying one?

Leasing offers lower upfront costs, predictable monthly payments, and the flexibility to upgrade equipment as needed. It often includes maintenance and support, reducing downtime and unexpected expenses.

How long is a typical lease term for a printer?

Lease terms usually range from 1 to 5 years, depending on the leasing company and the specific needs of your business.

What happens at the end of a printer lease term?

At the end of the lease, you can choose to return the printer, renew the lease, or purchase the printer at a reduced price. The specific options depend on the lease agreement.

Are there any tax benefits to leasing a printer?

Yes, leasing payments can often be deducted as a business expense, providing potential tax advantages.

Can I upgrade my printer during the lease term?

Many leasing agreements allow for upgrades during the lease term, offering flexibility as your business needs evolve.


Leasing a printer offers numerous benefits, including cost savings, flexibility, and access to the latest technology. It enables businesses to manage their budgets more effectively and ensures they always have the most suitable equipment for their needs.

By carefully assessing your business requirements and considering factors like print volume, features, and support, you can choose the right printer model to lease. Leasing is a smart, efficient choice for businesses looking to optimize their printing solutions.