MPSTop Managed Print Services (MPS)
Managed print services (MPS) are essential for modern businesses seeking to optimize their printing operations, reduce costs, and enhance productivity.
At Kraft Business Systems, we offer a comprehensive range of solutions designed to streamline your print environment and provide
robust support for all your printing needs.
At Kraft Business Systems, we offer a comprehensive range of solutions designed to streamline your print environment and provide
robust support for all your printing needs.
Understanding Managed Print Services
What are Managed Print Services?
Managed print services involve outsourcing the management and optimization of your printing infrastructure to a specialized provider like Kraft Business Systems. This includes managing printer fleets, monitoring print usage, automating workflows, and reducing print costs. MPS encompasses various aspects of print management, making it a vital component for businesses
aiming to improve efficiency and control print-related expenses.
How Managed Print Services Work
Our managed print services operate through a combination of real-time monitoring, proactive support, and optimization strategies. At Kraft, we continuously monitor your print environment to identify usage patterns, detect issues, and implement improvements. This comprehensive approach ensures that your printing operations run smoothly, efficiently, and securely.
Key Services Offered by Managed Print Services Providers
Print Fleet Management
Managing a print fleet is critical for ensuring smooth and efficient printing operations. At Kraft, we handle the configuration, monitoring, and maintenance of your entire print fleet. This includes optimizing printer placement, ensuring proper functionality, and reducing downtime. Effective print fleet management helps in minimizing disruptions and enhancing overall productivity.
Print Optimization Solutions
Print optimization involves using advanced tools and strategies to reduce print costs and improve efficiency. At Kraft, we implement print optimization solutions that streamline your print
processes, reduce waste, and optimize resource usage. Our goal is to help you achieve cost-effective and environmentally friendly printing operations.
Automated Workflow and Document Management
Automating workflows and document management processes is essential for modern businesses. We provide solutions that streamline your document workflows, automate repetitive tasks, and improve overall efficiency. By integrating automated document management systems, we help you save time, reduce errors, and enhance productivity
Sustainability and Environmental Goals
Implementing sustainable print practices is a key focus for many businesses today. At Kraft, we help you achieve your sustainability goals by providing eco-friendly print solutions. This includes reducing paper usage, implementing energy-efficient printing practices, and promoting the use of recycled materials. Our managed print services contribute to a greener and more sustainable print environment.
Benefits of Managed Print Services
Cost Savings and Efficiency
One of the main advantages of managed print services is the significant cost savings and increased efficiency. By outsourcing your print management to Kraft, you can reduce print-related expenses, optimize resource usage, and improve operational efficiency. Our solutions are designed to help you save money and achieve better results.
Enhanced Security and Compliance
Security is a critical aspect of print management. At Kraft, we ensure that your print environment is secure and compliant with industry standards. Our managed print services include robust security measures to protect sensitive information, prevent unauthorized access, and ensure
compliance with regulatory requirements. This helps in safeguarding your data and maintaining trust with your clients
Access to Advanced Technology and Support
By choosing Kraft Business Systems, you gain access to a team of experienced security professionals and advanced print technologies. Our experts use cutting-edge tools to manage and optimize your print environment, ensuring that you stay ahead of emerging threats and challenges. We provide ongoing support to address any issues and keep your operations running
smoothly.
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Comparison of Managed and Traditional Print ManagementManaged Print Services vs. Traditional Print Management
Managed print services offer several advantages over traditional print management. While traditional print management relies on in-house resources and manual processes, MPS provides a more efficient, cost-effective, and scalable solution. Managed services offer expertise, advanced tools, and proactive support, making them a superior choice for businesses looking to optimize their print environment.
Real-World Examples
Many businesses have successfully implemented managed print services to enhance their printing operations. Case studies show how companies across various industries have benefited from outsourcing their print management to Kraft Business Systems. These success stories highlight the cost savings, improved efficiency, and enhanced security achieved through our
managed print services.
ELIMINATE UNCERTAINTYSelecting the Right Managed Print Services Provider
Choosing the right managed print services provider is crucial for maximizing the benefits of MPS.
At Kraft Business Systems, we recommend considering the following factors:
At Kraft Business Systems, we recommend considering the following factors:
Experience and Expertise
Look for a provider with extensive experience in managed print services and a proven track record
Range of Services
Ensure the provider offers a comprehensive suite of print management services tailored to your needs
Customer Support
Excellent customer support is essential for resolving issues promptly and effectively.
Technology and Tools
Advanced technology and tools are vital for efficient print management and optimization
Customization
The ability to customize services to fit your specific requirements is a key factor in choosing the right provider.
Questions to Ask Potential Providers
To ensure you select the best provider, ask critical questions such as:
What is your experience with businesses in our industry?
What specific print management tools and technologies do you use?
Can you provide references or case studies?
How do you handle incident response and reporting?
What are your service level agreements (SLAs) and guarantees?
These questions will help you evaluate the provider’s capabilities and ensure they align with your business requirements.
Example Managed Print Services Technologies
HP Managed Print Services (HP MPS)
HP Managed Print Services (HP MPS) is a comprehensive solution designed to optimize and manage your printing infrastructure. HP MPS integrates seamlessly with your existing systems to provide enhanced print management, security, and cost savings. By leveraging HP’s advanced technology, Kraft Business Systems can deliver superior managed print services that meet your business needs.
Xerox Managed Print Services
Xerox Managed Print Services offers robust solutions for managing your print environment. Xerox MPS includes print fleet management, document security, and workflow automation. At Kraft, we implement Xerox MPS to provide scalable and efficient print management solutions that help you achieve your operational goals
Scalable and Customizable Print Solutions
Scalable and customizable print solutions are essential for businesses of all sizes. Managed print services from Kraft Business Systems are designed to scale with your business and can be customized to meet your unique requirements. This flexibility ensures that you get the most value from your MPS investment.
Enhancing Your Print Environment
Regular Print Assessments
Regular print assessments are vital to identifying inefficiencies and improving your print environment. At Kraft, we conduct thorough assessments to evaluate your print infrastructure, identify areas for improvement, and recommend optimized solutions. These assessments are crucial for maintaining a streamlined and cost-effective print environment.
Implementing Print Policies and Procedures
Developing and enforcing comprehensive print policies and procedures is essential for effective print management. At Kraft, we help you create and implement these policies to ensure consistency and compliance across your organization. Our managed services include training
employees, monitoring compliance, and regularly updating policies to address new challenges and opportunities.
FAQs About Managed Print Services
01
What are managed print services?
Managed print services involve outsourcing the management and optimization of your printing infrastructure to a specialized provider like Kraft Business Systems. This includes managing printer fleets, monitoring print usage, automating workflows, and reducing print costs. Our solutions help improve process efficiency and create safer user experiences
02
How do managed print services work?
Managed print services work by continuously monitoring print activity, identifying potential issues, and implementing improvements. Providers like Kraft use advanced tools and skilled cybersecurity specialists to ensure your print environment operates efficiently and securely, offering flexible managed solutions tailored to your needs.
03
What are the benefits of managed print services?
The benefits of managed print services include cost savings, enhanced efficiency, improved security, and access to advanced technology. Outsourcing print management to Kraft Business Systems allows businesses to focus on core activities while we handle their print needs, providing end-to-end solutions.
04
What technologies are used in managed print services?
Technologies used in managed print services include advanced printers, print management software, automated workflow tools, and security solutions. At Kraft, we leverage tools from leading providers like HP® official site to deliver comprehensive print management services. Our approach to managed print services includes cloud printing and secured printing flows.
05
How do I choose a managed print services provider?
When choosing a managed print services provider, consider their experience, range of services, customer support, and the technology they use. Evaluate their ability to provide customized solutions that meet your specific needs. Check for providers offering third-party integrations and original HP supplies.
06
Can managed print services help with sustainability?
Yes, managed print services can help businesses achieve their sustainability goals by reducing paper usage, implementing energy-efficient practices, and promoting the use of recycled materials. At Kraft, our solutions are designed to support environmentally friendly printing practices and privacy with the most secured printing.
07
What is the difference between managed and traditional print management?
Managed print services offer a proactive and efficient approach to print management, using advanced tools and expertise to optimize your print environment. Traditional print management relies on in-house resources and manual processes, which can be less efficient and more costly.
08
How do managed services handle print security and compliance?
Managed services handle print security and compliance by implementing robust security measures, monitoring print activity, and ensuring adherence to regulatory requirements. Kraft Business Systems provides comprehensive security solutions to protect sensitive information and maintain compliance, including support for healthgrade patient and care privacy.
09
What is the cost of managed print services?
The cost of managed print services varies depending on the provider and the specific services required. Managed services are often more cost-effective than maintaining an in-house print management team, offering scalable solutions tailored to business needs.
10
How do managed services ensure data protection in print management?
Managed services ensure data protection through continuous monitoring, advanced encryption, and regular security assessments. At Kraft, our services include management and monitoring of security to protect your digital assets from a wide range of cyber threats, ensuring the highest level of security and data protection.
We Are Here To Help
Managed print services are a critical component of a robust print management strategy. By outsourcing print management to a specialized provider like Kraft Business Systems, businesses can benefit from expert management, advanced tools, and proactive support. Selecting the right provider and implementing comprehensive print solutions will enhance your print environment, reduce costs, and improve efficiency.
