Managed print services companies are revolutionizing how businesses handle printing and document management. With a focus on cost savings and productivity gains, these companies offer custom solutions to streamline your print environment. Here’s what you need to know at a glance:
- Cost Savings: Slash unnecessary expenses and optimize your print budget.
- Productivity Gains: Automate processes and reduce downtime with efficient print management.
- Print Management: Control and optimize your print environment for better efficiency.
For businesses tired of inefficiencies and mounting print-related costs, managed print services present a viable solution. By outsourcing their print needs, companies can focus on what truly matters—growing their business. Moreover, managed print service providers use analytics and innovative tools to improve productivity and keep operations smooth.
With the expertise of industry leaders, managed print services companies ensure secure, efficient, and eco-friendly solutions custom to each business’s unique needs.
Understanding Managed Print Services
Managed print services (MPS) simplify how businesses manage their printing and document needs. By partnering with specialized providers, companies can streamline operations, reduce costs, and improve efficiency.
Document Management
Document management is at the heart of managed print services. These services provide visibility into printer and copier usage, allowing businesses to track who uses them and for what purpose. This transparency helps identify inefficiencies and optimize printing practices.
A good document management system can also improve data security. By automating workflows and creating audit trails, businesses can track interactions with sensitive documents, reducing the risk of data breaches and improving compliance with security regulations.
Printing Needs
Every business has unique printing needs. Managed print services assess these needs and provide customized solutions. Whether it’s providing cloud-based printing for remote workers or automating supply orders to prevent disruptions, MPS providers ensure that businesses have the right tools and resources.
For example, cloud-based printing and automatic toner replacement make it easier for businesses to manage their printing needs across different locations.
Specialized Providers
Outsourcing to specialized providers can be a game-changer. These providers bring expertise and advanced technology to manage and optimize your print environment. With detailed analytics, they help businesses cut costs and reduce their carbon footprint.
Detailed analytics can identify heavy printing and device utilization, helping companies become more efficient and sustainable.
Partnering with specialized providers not only saves time and resources but also allows businesses to focus on their core operations. By leveraging the expertise of managed print services companies, businesses can ensure a secure, efficient, and eco-friendly print environment custom to their specific needs.
Next, we’ll explore the key benefits of working with managed print services companies and how they can transform your business operations.
Key Benefits of Managed Print Services Companies
Cost Control
One of the biggest advantages of working with managed print services companies is cost control. These companies help businesses reduce print-related expenses by streamlining their print infrastructure. For instance, the City of New York managed to cut down its print equipment by 51% and saved a whopping $58 million. By consolidating devices and optimizing usage, businesses can significantly lower energy consumption and reduce waste.
Managed print services also eliminate the surprise costs of running out of supplies. They ensure that toner, ink, and paper are always available, preventing productivity disruptions and avoiding premium prices from last-minute purchases.
Workflow Optimization
Managed print services companies excel in optimizing workflows. By automating document processes and streamlining print tasks, they improve both speed and accuracy. For example, Morrell Group stored over 1,000,000 documents digitally and achieved a 25% cost reduction. These services replace cumbersome paper-based workflows with efficient digital solutions, allowing employees to focus on more important tasks.
In addition, mobile and remote workers benefit from secure, flexible printing options. This ensures that employees have the same seamless experience, whether they’re in the office or working from home.
Customized Solutions
Every business has unique needs, and managed print services companies provide customized solutions to meet them. They assess specific requirements and design custom strategies to optimize print environments. For instance, Toshiba’s PageSmart program allows businesses to pay only for what they use, offering a personalized approach to expense management.
Customized solutions also extend to security. With advanced cybersecurity protocols, these companies help businesses protect sensitive information and comply with data security regulations. This proactive approach reduces the risk of data breaches and ensures compliance with legal standards.
By offering cost control, workflow optimization, and customized solutions, managed print services companies play a crucial role in changing business operations. These benefits help businesses save money, improve efficiency, and stay competitive in an changing market.
Next, we’ll dive into the top managed print services companies and explore how they lead the industry with innovative solutions.
Top Managed Print Services Companies
When it comes to managed print services companies, Kraft Business Systems stands out for its innovative solutions and industry leadership. Let’s explore how Kraft is reshaping the print management landscape.
Kraft Business Systems
Kraft Business Systems is a leader in the field of managed print services. Their approach is centered around leveraging advanced technology to optimize print environments. They focus on providing custom solutions that fit the unique needs of each client, ensuring efficiency and cost-effectiveness. By conducting regular print assessments, Kraft identifies inefficiencies and recommends improvements, helping businesses streamline their operations and reduce costs.
Kraft also emphasizes security, offering robust protections to guard against data breaches and ensure compliance with regulations. Their commitment to customer service is evident in their proactive support and maintenance, ensuring minimal downtime and maximum productivity for their clients.
Industry Leadership and Innovation
Kraft Business Systems demonstrates how managed print services can transform business operations through cost control, workflow optimization, and customized solutions. By partnering with Kraft, businesses can ensure they stay ahead of the curve in a changing market.
Next, we’ll take a closer look at how managed print services work, from assessment to optimization.
How Managed Print Services Work
Managed print services (MPS) are all about making your printing tasks easier and more efficient. Here’s how the process unfolds, step by step.
Assessment
The first step in managed print services is a thorough assessment. This involves taking stock of your current printing setup. Professionals look at everything—your printers, copiers, paper usage, and even how often you print. The goal? To spot inefficiencies and areas for improvement. According to Marco, 90% of companies don’t track their printing costs, which can lead to unnecessary expenses. An assessment helps reveal these hidden costs.
Design
Next comes the design phase. Here, a customized plan is crafted just for your business. This plan outlines the best printers and copiers for your needs, optimal placement for these devices, and new workflows to save time and money. The design is all about making sure your print environment is as efficient as possible.
Implementation
Once the design is in place, it’s time for implementation. This means setting up new printers, integrating them with your existing systems, and training your staff on how to use them. The implementation phase is crucial because it ensures that everything works smoothly right from the start.
Management
After everything is up and running, ongoing management is key. Managed print services companies take care of maintenance, repairs, and even supply ordering. This means you don’t have to worry about running out of toner or dealing with printer jams. Companies like Kraft Business Systems provide 24/7 help desk support to keep your print operations running without a hitch.
Optimization
Finally, there’s optimization. This is an ongoing process where the managed print services team continuously looks for ways to make your printing more efficient. They use analytics to track usage patterns and find areas for further improvement. This helps reduce waste, cut costs, and ensure that your printing processes are always optimized for performance.
By working through these steps, managed print services companies help businesses streamline their printing operations, reduce costs, and improve efficiency. Next, we’ll dive into some frequently asked questions about managed print services companies to clear up any lingering questions you might have.
Frequently Asked Questions about Managed Print Services Companies
What are managed printing services?
Managed printing services (MPS) take care of all your printing needs. These services include everything from maintaining your printers to managing your supplies. They help you control costs with fixed pricing and offer inclusive services. This means you pay a set fee that covers all your printing needs, including maintenance and supplies, making it easier to budget.
One key feature is the cost per page model. This means you only pay for what you print. It helps you avoid unexpected expenses and keeps your printing costs predictable.
Are managed print services worth it?
Managed print services are worth it if you want to save money and improve efficiency. They offer customized solutions custom to your business needs. For instance, they can help you with branding by ensuring your printed materials reflect your company’s image.
They also provide event-specific solutions. If you have a big event coming up, MPS can handle all your printing needs, from brochures to banners, ensuring everything is ready on time.
How much does managed print cost?
The cost of managed print services varies based on your needs. However, MPS companies provide valuable printing insights to help you understand where your money goes. They offer expense tracking to show you exactly what you’re spending on printing.
With MPS, you can make workflow changes to improve efficiency and reduce costs. For example, they might suggest consolidating printers or switching to more energy-efficient models. These changes can lead to significant savings over time.
Managed print services companies, like Kraft Business Systems, provide comprehensive solutions to streamline your printing operations. They help you manage costs, improve efficiency, and ensure your printing setup meets your business needs.
Conclusion
At Kraft Business Systems, we understand the critical role of efficient and secure technology solutions in business operations. Our managed print services are tailored to help you save money and enhance productivity, ensuring you get the most out of your investments.
Our team of experts is dedicated to providing exceptional IT support and supply services, addressing your unique business challenges with innovative solutions. Whether you operate a small business or a large corporation, our services are designed to meet your specific needs.
We prioritize the security of your technology. By focusing on protecting your data and ensuring your systems operate smoothly, our managed print services offer you peace of mind, knowing that your printing environment is optimized and secure.
If you’re looking to elevate your printing operations and boost your business’s efficiency, learn more about our managed print services.
Our commitment to delivering outstanding service makes us a trusted partner in your journey toward improved print management. Let’s collaborate to create a more efficient and secure business environment.
