Best Printers to Lease in 2024: A Comprehensive Guide

When it comes to keeping a business running smoothly, office equipment plays a crucial role, and one of the most essential tools is the printer. But with technology evolving so quickly, buying a printer outright may not be the best option for every business. That’s where leasing comes in. Leasing a printer in 2024 offers flexibility, access to the latest models, and predictable costs, making it an attractive choice for small businesses, large offices, and even home offices. In this guide, we’ll walk you through the best printers to lease in 2024 and provide expert tips on choosing the perfect one for your needs.

Whether you’re running a small business or managing a large office, leasing printers can help control your budget while keeping up with advancing technology. From high-volume laser printers to versatile all-in-one machines, we’ve got you covered.

 

Best Printers to Lease in 2024

As you consider leasing a printer in 2024, it’s important to weigh the different options available. The printer market is full of choices, from compact office printers to high-end machines designed for large-volume output. Let’s break down some of the top options for leasing this year:

 

Why Lease a Printer Instead of Buying in 2024?

Leasing a printer might seem like an unusual approach, but there are many reasons why businesses and even home offices are choosing this route over buying. Let’s explore the key benefits of leasing a printer in 2024.

Cost-Effectiveness

Leasing a printer allows businesses to spread out the cost over months or years, which reduces the initial financial burden. Purchasing a high-quality printer outright can be expensive, especially when advanced models can cost thousands of dollars. Leasing, however, offers a manageable monthly payment that doesn’t strain your budget upfront.

Flexibility

Leasing gives businesses more flexibility, particularly when it comes to upgrading technology. When you lease a printer, you’re not locked into a single model for years. Most leasing agreements allow you to upgrade to newer models at the end of your term, ensuring your business always has access to the latest technology.

Technology Upgrades

Printers, like all technology, are constantly evolving. Leasing provides the opportunity to upgrade your equipment as technology advances without the commitment of owning outdated machines. If your business needs change, you can easily switch to a new model that better fits your requirements.

Maintenance and Support

Leasing agreements often come with maintenance and support packages, reducing the headache of dealing with repairs and toner refills. This added benefit ensures that if something goes wrong with your leased printer, you’ll have minimal downtime and won’t have to spend extra on repairs or replacement parts.

How to Choose the Right Printer for Your Business

Selecting the right printer to lease depends heavily on your business size, printing needs, and budget. Here are the key factors to consider when making your decision:

Business Size: Small Office vs. Large Business

For smaller offices, space and cost are often the main concerns. Compact models that can fit into smaller spaces and offer versatile printing functions are ideal. On the other hand, large businesses that handle high volumes of documents need printers that can support faster printing speeds and large paper capacities. Additionally, large offices may need multiple machines that can handle various tasks like scanning, faxing, and copying.

Key Models for Small Businesses

• HP OfficeJet Pro 9015e: Known for its compact design and multifunction capabilities.
• Brother HL-L3270CDW: A laser printer that delivers high-quality prints at a low cost per page.

Key Models for Large Offices

• Xerox Versalink C405/DN: A color laser printer with advanced security features and high-volume capabilities.
• Ricoh SP C842DN: Best for offices that require heavy-duty printing, offering fast speeds and large paper trays.

Print Volume: High-Volume vs. Low-Volume Needs

If your business prints hundreds or even thousands of pages per day, you’ll want a high-volume printer designed for durability and speed. Look for models with a high monthly duty cycle (the number of pages a printer can handle in a month) and faster pages-per-minute (PPM) rates. On the other hand, small offices with low print volumes can save money by opting for a printer with a lower duty cycle and slower speeds.

Top High-Volume Printers

• HP LaserJet Enterprise MFP M631h: With a monthly duty cycle of up to 300,000 pages, it’s perfect for high-volume offices.
• Canon imageRUNNER ADVANCE DX 4745i: Designed for speed and efficiency in busy environments, this printer offers excellent performance.

Budget Considerations

Budget is always a crucial factor when choosing a printer. While leasing allows you to avoid a large upfront investment, you still need to consider the monthly payments, toner costs, and any additional charges for maintenance or support. Lower-end models may cost less in monthly payments but could have higher toner costs, while more expensive models might offer lower operating costs in the long run.

Best Budget Printers

• Epson EcoTank Pro ET-5850: Its refillable ink tanks make it a budget-friendly option with low running costs.
• Brother MFC-L2750DW: An affordable laser printer ideal for small offices or home use with moderate printing needs.

Best Printers for Small Businesses in 2024

Small businesses often require printers that strike a balance between functionality, cost, and size. Whether you need to print marketing materials or just invoices, these are some of the best printers to lease in 2024 for small business needs:

 

Best Laser Printers for Small Businesses

1. Brother HL-L6200DW

• Why Lease It: This is a powerful, budget-friendly laser printer designed for small to medium businesses. It has a large paper capacity, fast print speeds, and low operating costs, making it perfect for offices with moderate to heavy print needs.

2. HP LaserJet Pro M404n

• Why Lease It: Known for its reliability and speed, the HP LaserJet Pro is great for businesses that need quick, high-quality monochrome prints without breaking the bank.

Best Inkjet Printers for Small Businesses

1. Epson EcoTank Pro ET-5850

• Why Lease It: This inkjet printer offers extremely low operating costs thanks to its refillable ink tanks. It’s an all-in-one machine that can handle printing, copying, scanning, and faxing, making it a versatile option for small businesses.

2. Canon PIXMA G6020

• Why Lease It: This printer is great for businesses that need high-quality color prints without the hefty price tag. It’s also an ink-efficient machine, offering low costs per page.

Best Printers for Large Offices and High-Volume Printing

For businesses that print thousands of pages each day, speed and efficiency are critical. Here are some of the top high-volume printers to lease in 2024.

Best High-Volume Printers

1. Xerox VersaLink C7000

• Why Lease It: With lightning-fast speeds and the ability to print up to 153,000 pages per month, this printer is designed for high-volume environments. It also offers excellent security features, making it suitable for businesses handling sensitive information.

2. Ricoh SP C842DN

• Why Lease It: Known for its high print quality and robust performance, the Ricoh SP C842DN is perfect for large offices that need to print a high volume of documents daily. It can handle up to 60 pages per minute, making it one of the fastest printers on the market.

Best All-in-One Printers for Business Needs

When it comes to versatility, all-in-one printers are the go-to choice for businesses. These machines not only handle printing but also take care of scanning, copying, and sometimes faxing—all in a single device. This is particularly useful for small businesses that need a multifunctional tool in a compact space, as well as for larger offices that want to streamline their operations.

Multifunction Printers

Multifunction printers (MFPs) are highly sought after for their ability to perform various tasks. Leasing an MFP can be more cost-effective than purchasing multiple devices for different tasks like scanning or faxing. Let’s look at the top all-in-one printers for 2024.

1. HP OfficeJet Pro 9025e

• Why Lease It: This MFP is ideal for small to medium-sized businesses. It offers fast print speeds, duplex scanning, and a large touchscreen for easy operation. The HP OfficeJet Pro also supports wireless connectivity, making it perfect for offices where remote printing is necessary.

2. Brother MFC-L8900CDW

• Why Lease It: Known for its robust build and reliable performance, this laser printer handles large volumes of printing, scanning, copying, and faxing. It’s an excellent choice for businesses needing high efficiency in a busy office environment.

Single-Function Printers

While multifunction printers are popular, some businesses may find that a single-function printer is all they need. These devices focus solely on printing, which can lead to faster print speeds and lower costs if scanning or faxing isn’t necessary.

1. Canon imageCLASS LBP226dw

• Why Lease It: This single-function laser printer is compact but powerful, delivering high-quality prints at an impressive speed. It’s a great option for businesses that need fast, reliable printing without the need for additional functions.

2. Brother HL-L9310CDW

• Why Lease It: If your business focuses on high-volume color printing, this single-function printer will exceed expectations. It offers fast color printing, advanced security features, and low cost per page, making it perfect for offices where printing quality and speed are key.

What to Consider When Leasing a Printer

Leasing a printer offers a lot of benefits, but it’s important to carefully consider the terms and conditions before entering into a lease agreement. Here are the main factors businesses should keep in mind:

 

Lease Agreement Terms

1. Lease Duration
Most printer lease agreements come in either short-term or long-term options. Short-term leases (typically 12 to 24 months) allow for greater flexibility and quicker upgrades, while long-term leases (36 to 60 months) often result in lower monthly payments.

2. Maintenance and Support
A major advantage of leasing is that maintenance and support are usually bundled into the agreement. This ensures that any repairs, part replacements, or general maintenance are taken care of by the leasing company, saving you time and hassle.

3. Toner and Supplies
Some lease agreements include toner and ink supplies in the package, which can reduce the overall cost of ownership. It’s important to confirm whether this is included in your lease to avoid unexpected expenses.

Total Cost of Ownership

When considering a lease, look beyond just the monthly payment. Total cost of ownership (TCO) includes things like toner, maintenance, and the number of pages you’re printing each month. Some printers have a higher initial cost but lower running costs, while others may be cheaper upfront but expensive to maintain over time.

Cost-Saving Tips

Opt for a lease that includes toner refills or discounted maintenance.Choose printers with low cost-per-page for long-term savings, especially if your business has high printing demands.

Best Printer Brands to Lease in 2024

Leasing a printer means partnering with a reliable brand that offers high-quality machines, exceptional support, and reasonable lease terms. Here are the top brands to consider when leasing a printer in 2024:

HP Printers

HP has long been a leader in the printer industry, known for its innovation and reliability. Whether you need a simple inkjet printer for a small office or a high-volume laser printer for a large business, HP offers a wide range of products that cater to various needs.

1. HP LaserJet Enterprise MFP M528dn

• Why Lease It: This printer is ideal for large businesses with high-volume printing needs. It’s fast, secure, and offers a wide range of features, from duplex printing to wireless connectivity.

2. HP OfficeJet Pro 9015e

• Why Lease It: Perfect for small businesses, this all-in-one printer offers excellent print quality, reasonable operating costs, and seamless wireless integration.

Canon Printers

Canon is another top contender when it comes to leasing printers. They’re known for their high-quality color printing and reliable machines that offer a long lifespan.

1. Canon imageRUNNER ADVANCE DX C357iF

• Why Lease It: This printer offers fast, high-quality prints and robust document security features. It’s ideal for medium-sized businesses that need high performance without sacrificing print quality.

2. Canon PIXMA G7020

• Why Lease It: For smaller offices that need a versatile and affordable printer, this model is a great choice. It uses refillable ink tanks, making it extremely cost-efficient over time.

Xerox Printers

Xerox printers are known for their durability and ease of use, particularly in large business environments. They’re built to handle heavy workloads and offer comprehensive leasing options.

1. Xerox VersaLink C405/DN

• Why Lease It: This multifunction color laser printer is built for speed and security. It’s perfect for larger businesses with high-volume needs and strict security requirements.

2. Xerox AltaLink C8030

• Why Lease It: With advanced scanning, printing, and security features, this printer is ideal for large offices that require fast, efficient printing and document management.

FAQs Section

 

Leasing a printer in 2024 offers businesses flexibility, access to cutting-edge technology, and predictable costs, making it an appealing alternative to purchasing. Whether you need a high-volume printer for a busy office or a multifunction printer for a small business, there are plenty of excellent options available. From top brands like HP, Canon, and Xerox, to understanding lease terms and total cost of ownership, this guide has everything you need to make an informed decision.

If you’re looking to streamline your business operations and reduce costs, leasing a printer might be the perfect solution for you in 2024.