Grand Rapids | Traverse City | Detroit
(616) 800-7682Sales
(616) 977-2679Service or Supplies
IT Support
Request Service
Order Supplies
 
Xerox · Color Multifunction

Xerox VersaLink C500DN

Desktop color laser printer for small workgroups — 45 ppm black and color, 700-sheet standard capacity, 5-inch touchscreen, Gigabit Ethernet, automatic duplex. Print-only (no scan/copy).

Print speed
45 ppm mono
Paper capacity
700 sheets
Duplex
Automatic Duplex
Connectivity
USB · Ethernet
Get a quote Buy supplies Call (616) 800-7682
Free delivery 24-hr quote turnaround Authorized Xerox reseller Lease or buy outright
In stock
Xerox C500DN
Authorized Xerox reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Xerox VersaLink C500DN is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You run a small office or workgroup of 5-15 people that prints color in-house and doesn't need scan/copy/fax.
  • You print 1,500-8,000 pages a month and want headroom — this is rated for 120,000 and Xerox recommends staying under 10,000.
  • You need 45 ppm color and black on letter and don't print legal or anything bigger than 8.5x14 in.
  • You want the same toner platform across multiple printers — the C500 shares cartridges with the C505 MFP.
  • You need a printer that drops into a Xerox-managed fleet (CentreWare Web, Workplace Suite, AMR meter reads).
Works fine

You'll be happy if...

  • You print up to 12,000 pages a month — the machine handles it but you'll burn through extra-high-cap toner faster than the lease math assumes.
  • You want Wi-Fi — it's an optional kit (497K16750), not standard. Plan ~$150-200 extra.
  • You occasionally need 2,000-sheet input — the high-capacity feeder (097S04948) is letter/A4 only and adds a caster base under the printer.
  • You print on cardstock or labels regularly — bypass tray handles up to 80 lb. cover, just feed it manually.
Look elsewhere

Skip this if...

  • You need to scan or copy — this is print-only. Look at the C505 MFP on the same chassis.
  • You need 11x17 (tabloid/A3) — max sheet size is 8.5x14 legal. Get a C7000 or C8000 instead.
  • You print under 500 pages a month — the standard-capacity toner alone costs more than a year of supplies on a desktop unit. Get a smaller printer.
  • You need wireless out of the box without buying accessories — the base C500/DN ships wired only.
  • You need a hard drive for secure print or job storage — the 320 GB HDD is an optional Productivity Kit (497K18360).
Full specifications

Every spec, no guessing

The Xerox VersaLink C500/DN is a desktop color laser printer for small workgroups and offices of 5-15 users that need 45 ppm color in-house but don't need scan, copy, or fax. It prints up to 45 ppm in both black and color (letter, long-edge feed), drops to 37 ppm on legal, and supports automatic two-sided printing standard. First page out is 5.0 seconds black / 5.3 seconds color, resolution is 1200 x 2400 dpi, and the unit is rated for a 120,000-page monthly duty cycle (Xerox recommends staying under 10,000 for sane toner economics). Standard paper capacity is 700 sheets across the 150-sheet bypass and 550-sheet Tray 1, expandable to 3,250 sheets with up to four optional 550-sheet feeders or the 2,000-sheet HCI. Connectivity is Gigabit Ethernet plus USB 3.0 standard; Wi-Fi/NFC are an optional kit. The 5-inch capacitive color touchscreen runs Xerox ConnectKey apps from the App Gallery, and the unit slots cleanly into a Xerox managed-fleet contract with AMR meter reads and ASR auto-supplies. The thing buyers regret: paying for an enterprise toner platform on a desktop printer. If you print under 500 pages a month, look at a smaller unit. If you need scan/copy/fax, get the C505 on the same chassis.
Get a quote on this model Compare other printers
Print
Print technology Multifunction
Print speed (mono) Up to 45 pages per minute
Print speed (color) Up to 0 pages per minute
Duplex printing Automatic Duplex
Print resolution Up to 1,200 × 2,400 dpi
First page out < 5.3 seconds color / 5.0 seconds black-and-white
Copy & Scan
Capability Color Multifunction
Duplex copy / scan Automatic Duplex
Scanner type
Scan resolution (optical) Up to 1,200 × 2,400 dpi
Scan destinations
Paper
Paper capacity 700 sheets
Paper size A4/Letter · Legal
Recommended monthly volume 9000 pages
Max monthly duty cycle 120,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Display 5 inches
Physical & power
Form factor Desktop
Usage class Small Office
Manufacturer Xerox
Model C500DN
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Xerox manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine OEM Supplies & Consumables
  • Genuine OEM toner cartridges designed for this model
  • Replacement drum units and maintenance kits
  • Certified high-yield or standard capacity options
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Xerox VersaLink C500DN

The printer itself

Xerox VersaLink C500DN in original Xerox packaging. Desktop form factor, roughly 16.9 x 18.4 x 17.5 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Xerox quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Genuine OEM Supplies for the Xerox VersaLink C500DN

Need replacement toner or parts for your Xerox C500DN? We supply certified genuine OEM consumables to keep your machine printing at peak performance and ensure your manufacturer warranty remains fully protected.

Whether you require standard-yield cartridges for light printing, high-yield options for a lower cost-per-page, or replacement drum units, we carry the full lineup of compatible supplies for this model.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

Standard Toner

Standard-Capacity Toner

Standard OEM toner cartridge, best for offices with lower monthly print volumes.

Quote
each
High-Yield Toner

High-Capacity Toner BEST VALUE

High-yield OEM toner cartridge, delivering a lower cost-per-page for active offices.

Quote
each
Drum / Kit

Drum Unit / Maintenance Kit

OEM-certified replacement components to restore original print quality and reliability.

Quote
each
Request Supplies & Toner Pricing →
Free quote · no obligation

Get a quote on the Xerox VersaLink C500DN

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Xerox VersaLink C500DN, common questions

The questions we get asked most often on this model. If yours isn't here, call (616) 800-7682 and get an answer in about 30 seconds.

Yes, the Xerox VersaLink C500DN ships with a starter toner cartridge. The starter toner yields approximately 12,100 pages for black and 9,000 pages for color. Replacement extra high-capacity toner cartridges are available, with black toner (106R03869) yielding up to 12,100 pages and color toners (106R03866, 106R03867, 106R03868) yielding up to 9,000 pages each. When you lease through us with toner included, you never pay for toner separately.
The Xerox VersaLink C500DN is a desktop color laser printer designed for small workgroups of 5-15 users, offering 45 ppm color printing and a 120,000-page monthly duty cycle. In contrast, the Xerox AltaLink B8155 is a floor-standing A3 mono laser multifunction printer built for departments of 30-100 users, with 55 ppm mono printing, a 300,000-page monthly duty cycle, and advanced scanning capabilities. The C500DN is print-only, while the B8155 includes scanning, copying, and enterprise-grade security features. For small offices, the C500DN is a cost-effective choice for color printing needs.
Yes, the Xerox VersaLink C500DN is well-suited for small businesses with 5-15 users, offering 45 ppm color printing and a monthly duty cycle of 120,000 pages. It supports automatic two-sided printing and has a standard paper capacity of 700 sheets, expandable to 3,250 sheets. However, if your business requires scanning, copying, or faxing, consider the Xerox VersaLink C505.
Yes, the Xerox VersaLink C500DN is a color laser printer that supports both black and color printing at up to 45 ppm. It offers a resolution of 1200 x 2400 dpi and is ideal for small workgroups needing high-quality color output.
Request a quote through the form on this page or call us at (616) 800-7682. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Xerox includes a 1-year limited manufacturer warranty on the Xerox VersaLink C500DN when purchased new from an authorized reseller. Kraft Business Systems is an authorized Xerox reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Xerox VersaLink C500DN order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Xerox VersaLink C500DN. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

KBS FullColorDarkTextLogo
(616) 977-2679
info@kraftbusiness.com
6980 Southbelt Dr Ste 1, Caledonia, MI 49316
400 Galleria Officentre, Suite 515, Southfield, MI 48034
801 Woodmere Ave, Traverse City, MI 49686

Services

Solutions

Connect

Xerox VersaLink C500DN
Elite ENX